For UK letting agents & property managers
Win every deposit dispute. Without chasing your contractors for photos.
One folder per property. Every job, every photo, every invoice — dated, organised, and ready to send to the deposit scheme as a single PDF.
14-day trial · No card required · Cancel anytime
Sound familiar?
You're not managing properties. You're managing your contractors' paperwork.
WhatsApp blurs
Three photos of a kitchen floor, no date stamps, and a promise to 'send the invoice over later'. You never get it.
£400 deduction, no proof
Tenancy ends. The tenant disputes the carpet. You scroll WhatsApp for 40 minutes trying to find the contractor's photo.
47 properties, one spreadsheet
You can't audit what your trades have done at any address without trawling email threads from six months ago.
How it works
From request to evidence file. In four steps.
No contractor accounts, no app installs, no training day.
- i.
Add your properties
One address per row. Add tenancy start/end dates so evidence groups itself by tenancy.
- ii.
Send your contractor a magic link
One tap. They get a URL that lets them upload photos and the invoice straight to that property's file. No account.
- iii.
Review in your Inbox
Submissions land in your Inbox. Accept the good ones, reject the rubbish. Accepted evidence becomes part of the property's permanent file.
- iv.
Tenancy ends → export the bundle
Every photo, every invoice, every note for that tenancy, exported as one chronological PDF. Send it straight to TDS, DPS or mydeposits.
Why it holds up
Evidence that survives an adjudicator.
Per property, not per job
Every photo, invoice and note for an address sits in one timeline. Tenancy boundaries are visible at a glance.
Contractor magic links
Your trades upload via a URL tied to a specific property. You stay in control of who can submit what, and when.
Tamper-evident
Original timestamps and file checksums are preserved. The audit trail shows when each item was uploaded and accepted.
Built for TDS / DPS / mydeposits
Bundles export in the format adjudicators expect: dated photos, original invoices, a tenancy summary and a chronological log.
Questions
Things letting agents always ask.
Do my contractors need a PROOFsure account?
No. You send them a one-tap upload link tied to a specific property. They upload photos and the invoice from their phone, no signup required.
Can I import my property portfolio?
You can add properties one at a time today. CSV bulk import is rolling out shortly — email hello@proofsure.co.uk and we'll prioritise yours.
Will the evidence be accepted by the deposit schemes?
Bundles are formatted to TDS, DPS and mydeposits guidance: dated photos, original invoices, a chronological timeline and a property summary. Final acceptance is always the scheme's call, but adjudicators expect this format.
What if a contractor sends a low-quality photo?
Every contractor submission lands in your Inbox first. You review and either accept it into the property's evidence file or reject it before it counts.
Is it GDPR-compliant?
Yes. All data is stored on encrypted UK/EU infrastructure. Only your account can access your properties. See our privacy policy for the full breakdown.
Book a walkthrough
See it on your portfolio.
Leave your details and we'll set you up with a tailored demo for your agency — no obligation.